Datová schránka - Czech Data Mailbox

Datová schránka (Czech Data Mailbox) is an official electronic mailbox for secure communication with Czech government authorities, courts, banks, as well as between companies and private individuals. It acts as a digital equivalent of a registered letter (doporučená zásilka) and is legally recognized for official correspondence.
Using a Datová schránka is a modern, reliable, and convenient way to manage official communication in the Czech Republic, reducing the need for paper mail and in-person visits.

Who Must Have a Datová schránka

• Legal entities registered in the Commercial Register
• Self-employed individuals (OSVČ) — mandatory since 2023
• Private individuals — optional (voluntary)

Purpose of a Datová schránka

The Czech Data Mailbox is used for:

• Communicating with tax authorities, social security, and health insurance offices
• Receiving official notifications, decisions, and court documents
• Submitting applications, complaints, reports, and requests online
• Signing and sending contracts with an electronic signature
• Communication between Datová schránka users (e.g., company ↔ client)

Examples of Usage

👤For Citizens and Foreigners:

• Request criminal record certificates or other registry extracts
• Sign contracts remotely
• Apply for driving licenses or government documents online
• Submit tax declarations
• Receive notifications from the Ministry of the Interior (MVČR)
• Track expiring documents and driver penalty points
• Access pension insurance information
• Receive court notifications

💼 For Entrepreneurs and Companies:

• Submit tax declarations online
• Obtain extracts from the Commercial Register and other registries
• Conduct official correspondence with authorities, partners, and clients
• Submit reports to ČSSZ (Social Security Administration)
• Submit reports to health insurance companies

Advantages of a Datová schránka

• Proof of delivery (Prokazatelnost) — messages are considered delivered upon recipient login or automatically after 10 days
• Guaranteed delivery — digital equivalent of a registered letter
• Verified identity — sender identity is always confirmed
• High security — ISDS system ensures protection of sensitive information
• Time and cost efficiency — no need to visit post offices or purchase envelopes and stamps

How to Register a Datová schránka

• Visit a Czech POINT office — located at post offices or municipal offices. Check the nearest location using the interactive Czech POINT map.

• Request a Datová schránka — fill and sign the application (žádost o zřízení datové schránky). You will receive activation instructions by email or in person (do vlastních rukou).

• Activate your mailbox — follow instructions and log in at mojedatovaschranka.cz. Change your password and set up free email notifications to avoid missing messages.

• Enable notifications — choose between:

1. Standard notifications — informs about new messages only
2. Extended notifications — provides sender and subject details (recommended)

How to Access Your Datová schránka

• Via mojedatovaschranka.cz
• Using e-Identita or through Czech POINT
• With your username and password issued during registration

Important Notes

• Incoming messages are stored for 90 days free (longer storage available for a fee)
• Correspondence with government authorities is free
• For communication with companies or individuals, use Poštovní datová zpráva (PDZ)